Greenbar Audit
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For state UCR programs

Audit workpapers for state UCR programs.

Greenbar Audit is where a state's NIBRS data quality audits live: every agency and where its audit stands, the sampled incidents marked factor by factor against the FBI standards or your own, and the report the agency receives.

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Ships with the FBI NIBRS Audit Standard Reference Guide as a versioned standard set: 21 data elements reviewed per incident and four program accountabilities reviewed per audit. Your state's own standards publish beside it.

The agency tracker: every agency in the program, where each audit stands, and the random draw. Sample data.

How an audit moves

Seven columns, one per stage, for every agency in the program.

An auditor opens the tracker and sees the whole year: which agencies are still planned, which are in progress and at what stage, and which are finalized. The marker on each row is the audit itself.

  1. Planned

    Every agency in the program with its ORI, type, county, and NIBRS start date.

  2. Questionnaire

    The pre-audit questionnaire goes to the agency and comes back.

  3. Document list

    Case files for the sampled incidents are requested and received.

  4. Review

    Each sampled incident is marked factor by factor. Error in red pen, FYI in blue pencil.

  5. Out briefing

    Findings are walked through with the agency before anything is issued.

  6. Finalize packet

    Supervisor review, then the report is issued to the agency.

  7. Finalized

    The packet closes and stays on the record, with every change logged.

Random selection

Press F9. The database draws the next agency.

The next audit starts from a uniform random draw across the planned agencies that match your filters, made inside the database rather than by anyone's hand. The draw, its pool size, and its filters go into the activity log, so the selection method is documented for the program and for the FBI's quality assurance review.

What is in the box

Everything a program does between the agency list and the issued report.

Tracker

Agency tracker

Every agency on one screen with where its audit stands, days in the current stage, and who leads it. Filter by stage, agency type, county, or ORI.

Standards

Standards library

The FBI NIBRS audit standards ship as a versioned set. Your program publishes its own sets beside it, and each audit records which versions scored it.

Incident XML

The submission next to the case file

Attach the agency's NIBRS XML for each sampled incident. Under every factor, the submitted value appears with its NIBRS code, so the auditor compares the case file with what was actually reported.

Marks

Red pen, blue pencil ErrorFYI

Mark a factor Error (inaccurate, overreported, or underreported) or FYI (noted for the agency, not scored). Findings link back to the marks that support them.

Reports

Reports and packets

Accuracy by data element, findings, and the final packet export to PDF and CSV in the program's format. An agency's liaison can read that agency's reports and nothing else.

Review

Supervisor review

No audit is issued until a supervisor has reviewed it. Auditors work the agencies assigned to them; statewide auditors and supervisors see the whole program.

Import

Agency import

Load the program's agencies from the FBI Crime Data Explorer list or your own CSV, keyed by ORI, with the import summarized in the activity log.

Log

Activity log

Every change is recorded with who made it and when: marks, stage changes, draws, imports, reviews, and issued reports.

A line entry for incident HC26-000184 with its attached NIBRS XML and, under each data element, the submitted value with its NIBRS code beside Error, FYI, and N/A buttons.
Review: the XML value under each data element, with the NIBRS code next to the literal, and the three marks an auditor can make.
A report summary showing 8 of 12 line entries reviewed, 7 errors, 3 FYIs, 167 elements reviewed, 96.4% accuracy, and a table of accuracy by data element.
Report: accuracy counts every applicable factor on reviewed incidents. Only Errors count against it.

Security

Built for criminal justice information from the first row.

Audit workpapers name agencies, incidents, and the people in them. The platform is designed so that one agency's data can never appear on another agency's screen, and so that your CJIS Systems Officer can see exactly how.

411

Row-level isolation, tested on every change

Every row in the database carries the agency it belongs to, and the database itself enforces who may read it. 411 automated database tests run on every change; 54 of them try to read across agencies and must fail.

GovCloud

Hosted in AWS GovCloud (US)

The application and database run in AWS GovCloud (US) on FedRAMP High authorized infrastructure, encrypted at rest and in transit. Your program has its own tenant, and data never leaves the United States.

SAML

Your identity provider

Staff sign in through your state's identity provider with its MFA policy. Greenbar Audit holds no passwords for your staff, and access ends the moment your directory says so.

CJIS

The paperwork your CSO expects

We sign the CJIS Security Addendum with each state, complete your fingerprint-based background checks and security awareness training, and work with your CJIS Systems Officer on the determination before any live data is loaded.

Logged

Every action recorded

Marks, stage changes, draws, imports, reviews, and issued reports are logged with who did them and when. The log is part of the audit record and exports with it.

Export

Open exports, no lock-in

Audits, findings, reports, and the activity log export to PDF and CSV whenever you ask. The data is the program's, and it leaves with you if you ever go.

Pricing

Priced by the size of the program. Every user included.

Annual subscription on a purchase order, sized by the number of agencies on your tracker. Auditors, supervisors, and agency liaisons are all included, and the agencies you audit never pay anything.

Pilot

Six months to run real audits with your agencies loaded.

$9,000for 6 months
  • Up to 20 agency audits
  • Every feature, no limits on users
  • Your agency list loaded before day one
  • Credited toward the first year if you continue
Start a pilot
State

Programs with up to 500 agencies on the tracker.

$28,000per year
  • Unlimited users and audits
  • FBI NIBRS standard set plus your state's own
  • Sign-in through your identity provider
  • Agency liaison access for every agency
  • Support by email, one business day
Request a quote
State Plus

Programs with up to 1,500 agencies, or more than one audit program.

$45,000per year
  • Everything in State
  • Priority support, four business hours
  • Quarterly working session on standards and reports
  • A second standard set for a second program, such as the FBI quality assurance review
Request a quote
Enterprise

More than 1,500 agencies, several audit programs, or national use.

Custom
  • Dedicated environment
  • Integration with your state repository or records systems
  • Uptime commitment in the contract
  • A named contact who knows your program
Talk to us
Implementation$6,000 one time for State and State Plus: sign-in setup with your identity provider, agency import from the FBI list, standards configuration, and two training sessions. Waived when a pilot converts.
Multi-year termsA three-year term takes 10 percent off the annual price and holds it for the term. Billed annually either way.
ProcurementQuotes on your forms, W-9 and certificate of insurance on request, net-30 invoicing against a purchase order, and cooperative purchasing vehicles where your state uses them.
What never costs extraUsers, audits, standard set updates, exports, and the agencies you audit.

Questions

What programs ask first.

Do the agencies we audit need accounts?
No. The audit runs entirely from the program's side. If you want, an agency liaison can be invited to read that agency's own reports and findings, and nothing else.
Can we use our own standards alongside the FBI's?
Yes. The FBI NIBRS set ships as the baseline. Your program publishes its own sets, versioned, and each audit records which versions scored it, so a report issued two years ago still reads against the standards of its day.
How is the random draw fair?
The database draws uniformly from the agencies that match your filters, for example NIBRS-certified agencies not yet audited this cycle, and logs the draw with its pool size. Nothing in the application can influence which agency comes up, and the log shows it.
Where is our data, and can we get it out?
In AWS GovCloud (US), in your program's own tenant, with row-level isolation between agencies. Everything exports to PDF and CSV at any time.
How long does setup take?
Most programs are auditing within two weeks of signature: sign-in through your identity provider on day one, agencies imported from the FBI list the same day, and training in the first week.
Who is behind Greenbar Audit?
Valor Automation LLC, an independent software company. The platform is built around the way a state audit actually moves, from the agency list to the issued packet.

Request a demo

See it with your agencies loaded.

Tell us your state and we will load your agency list from the FBI Crime Data Explorer before the demo, so you walk through the tracker with your own agencies on it.

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